Data Orchestration and Segmentation for a Recruiting SaaS Product

Client Objective

To enrich and segment a large pool of potential candidates based on job level, department, and location, ensuring high-quality and relevant contact data for targeted recruitment efforts.

Goal

To streamline the recruitment process by providing enriched candidate data, enhance outreach efficiency, and support the growth of the client’s recruiting SaaS platform through scalable data solutions.

To support the client's SaaS platform and facilitate its recruiting function, we undertook the task of enriching and segmenting a large pool of potential contacts. The client had a broad list of target contacts based on criteria such as job level, department, and location. Our task was to filter out the relevant contacts and provide enriched data, including their, department, skills, email addresses, and years of experience.

Key Deliverables

Target Contact List Development:
We collaborated with the client to build a list of 96,000+ potential candidates fitting specific criteria. These contacts were organized and segmented based on key characteristics, including:

Job Level: Entry, Mid, Senior, and Executive levels.
Department: Operations, Finance, IT, Product, etc.
Location: Geographically relevant to the client’s hiring needs.

Email Extraction and Experience Data:
Utilizing advanced extraction tools such as LinkedIn, Clay, and Dataminer, we successfully extracted emails for these contacts while ensuring the data was aligned with the client’s requirements. Additionally, we enriched each contact with relevant experience details, including total years of experience, ensuring that only the most qualified candidates were targeted.
Ongoing Data Enrichment:
Given the scale and growing need of the client, we maintained a steady workflow to ensure the data was consistently updated, expanded, and segmented. We trained team members to enhance the output of the data extraction process, maintaining high-quality standards as the client’s needs evolved.

Challenges Overcome

Data Accuracy and Relevance:
With a vast volume of contacts, ensuring that the extracted data was accurate, up-to-date, and relevant was crucial. By implementing a thorough process for quality control and utilizing tools like LinkedIn and Clay, we were able to consistently provide high-quality leads that matched the client’s specific criteria.
Scalability:
As the client’s needs grew, so did the list of contacts. We were able to scale our efforts by optimizing data extraction and segmentation processes, ensuring timely deliveries without sacrificing quality.

Results Achieved

Efficient Data Segmentation:
The segmented contact list allowed the client to target the right candidates effectively, streamlining their recruiting process.
Enhanced Candidate Outreach:
With enriched contact information, the client’s talent sourcers could contact high-quality candidates more quickly, increasing the chances of successful recruitment.
Scalability for Growth:
The client experienced consistent growth in their platform’s sign-ups, with over 400 sign-ups in less than three months, validating the effectiveness of the enriched data and targeted outreach.

Conclusion

This project played a vital role in the development and early success of the client’s recruiting SaaS platform. By providing accurate, enriched data and scalable support, we contributed to their mission of helping companies hire talent faster and more efficiently. Through effective data management, extraction, and communication, we have helped the client lay the foundation for sustained growth and innovation in the talent sourcing space.

Client Testimonial

Apeiro Solutions has been very pleasant to work with and after a few hours of learning and getting up to speed for the slightly complex task, we hired them for they has completed work at a steady rate in line with expectations. Over the course of working with Apeiro Solutions, has been able to scale up with us and train teammates of his to increase the output in line with our growing needs. They are very good at communicating and following instructions and has taken somewhat of a management role helping me with administrative tasks for our team

Alek P

Product Manager - Talent Cloud